Free Rental Application

Comprehensive. Form-fillable. E-signable. Oh, and did we mention free?

Get to really know your rental applicants.


Download our free rental application form, email it to your applicants, and they’ll fill in the fields, e-sign it and email it right back.

Or print off 20 copies before your next open house and collect them on the spot from prospects. Just remember to bring enough pens.

Collecting a rental application is the first step in tenant screening. How long has the applicant lived in their current home? Where do they work? How long have they been there? Do they have pets or children or cars?

This free rental application authorizes you to contact employers, past landlords, references and anyone else you need to call to check the applicant’s credentials. It also authorizes you to pull credit reports, criminal background checks, and eviction reports… which you can do from our Tenant Screening page.

No fluff, no nonsense, just an easy-to-use free rental application form in PDF format with fillable fields and an e-signature.


Ready to run credit reports, criminal checks and eviction reports?

Small landlord-friendly – No site inspection required.

And you can even charge the tenant screening reports to the applicant directly!

As soon as the applicant approves your request, you get instant access to all reports. Start running credit reports, eviction history reports and criminal background checks today!

Need a state-specific lease contract? No problem.

We have lease contract packages for all 50 states, plus the District of Columbia.

Lease packages include the lease contract itself, disclosures, and a series of addenda, all designed to protect you legally and your property from damage.

Best of all, they’re in Word format, so you can re-use them to your heart’s content! We won’t be trying to resell to you over and over.

Tips, Tricks, & Hacks in Screening Rental Applications

Okay, so you’ve downloaded your free rental application. What now?

Before you advertise your unit for rent, brush up on a few rental advertising and tenant screening skills. Here’s a quick one-minute video about subtle red flags in tenant screening, and below are some more tips for collecting and screening applications, to help you save time and avoid rotten apples.


The Pre-Screen Interview

Many – if not most – of the people who first call or email you about your vacant property will be an obvious bad fit.

So why waste your time showing the property to them?

Save yourself the hassle of showing the property to people who obviously don’t qualify, by having a quick pre-screen interview. You can send the questions by email, or have a 5-minute phone call with prospects before they even complete the fillable rental application.

Ask questions like “Why are you looking to move?” and “What’s your after-tax monthly income?”

Avoid yes/no questions. Instead, ask questions that require the applicant to volunteer more information. For example, ask how many pets they have, rather than “Do you have pets?” It’s easier for applicants to “tweak the truth” when all they have to do is answer “yes” or “no.”

Ask how long term they’re looking to stay, confirm they have the first month’s rent and security deposit available right now.

Also be sure to disclose what you charge as a rental application fee (or what the tenant screening service will charge them, if you use ours).

Seriously – you’ll save yourself a lot of headaches by doing a quick pre-screening interview, before even letting them see the property or complete the fillable rental application.


Bring the Rental Application & (Multiple) Pens When Showing the Unit

Yes, you can email this free rental application, and yes it’s fillable and e-signable. That’s all well and good, but there’s something to be said for collecting it on the spot.

In person. Right then and there. No delays, no excuses.

Besides, it will give you an insight into how interested they are. You can offer them the printed rental application and a pen on the spot, and ask “Are you interested in applying?”

Truly interested prospects will answer yes. For anyone who ways “I need to think about it,” ask for their email address and email them a copy of the fillable rental application PDF on the spot.


rental application PDF fillableTenant Screening Reports

We’re not going to belabor the point here – you already know we offer full credit reports, nationwide criminal background checks, and nationwide eviction reports. We’re not trying to bludgeon you to death with a hard sales pitch.

You (probably) already know that you should be running these with every serious rental application. Whether you use us or someone else, just make sure you get all three of these reports.

And then make sure you understand exactly what you’re reading, and that you hold applicants to a pre-set standard. If an applicant doesn’t meet your standards, do not sign a lease agreement with them.


Contact Employers

Our free rental application includes a release clause, authorizing you to contact employers and others to conduct your tenant screening.

Be sure to talk to at least two people when contacting your applicants’ employers: someone in HR, and the applicants’ direct supervisor.

The HR department can confirm the applicant’s after-tax income, and confirm how long they’ve worked there. Make sure these numbers match what the prospect wrote on their rental application.

Your conversation with their supervisor is a bit more nuanced. Ask them what kind of person the applicant is. How reliable they are, whether they show up on time, whether they’re likely to remain employed there in a year from now, etc.

Look out for hesitations or qualified answers! If the supervisor isn’t decisively positive, if they hem and haw, beware.


Contact Current (and Former!) Landlords

Who better to tell you what kind of tenant someone is, than their landlord?

Well, sort of. If they’re a bad enough tenant, their current landlord might say anything just to be rid of them.

That’s why you should also call applicants’ former landlord as well. They’ll give you the real scoop on how reliable – or nightmarish – a renter is.

Be sure to ask not only whether they pay the rent on time, but how they treat the property, whether they’ve ever violated any other rules of the lease agreement, or if they’ve ever had to serve them with a notice.


When Everything Else Looks Good… Look at Their Home for Yourself

Want to know exactly how they’ll treat your rental property, that you’ve spent hundreds of thousands of dollars on?

Drop by their current home.

Don’t schedule it in advance; you don’t want them to clean up the place for you. You want to see how it looks on a normal, hectic day.

Call them in the late afternoon and tell them you’ll be in the neighborhood later and offer to drop by to go over the lease agreement. When you get there, do what you can to get a good look at the property beyond just the living room.

Is it neat and tidy, or does it look like the aftermath of a typhoon?

How clean are the bathrooms and kitchen?

Are there clearly pets, when the prospect wrote on their rental application that they didn’t have any?

How many kids? How many adults?

Most of all, would you want your property kept in the condition that you find?

Pro tip: be sure to ask to use the bathroom so you can walk through more of the property.



Questions about this free fillable rental application? Or about tenant screening or lease agreements?

We’re here for you 😊

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